Project Coordinator
On-site · Indianapolis, Indiana, United States
Job Summary
Project Coordinator in the MCA Security Division based in Indiana supports project execution by handling procurement, documentation, scheduling, and customer coordination. Responsibilities include managing Box Sales processes, preparing welcome letters, processing POs, coordinating procurement and delivery of materials, scheduling handoff meetings between Sales and Operations, arranging travel for project personnel, handling permits and lien waivers, ensuring accuracy of closeout documents, overseeing NCCO quotes, maintaining license compliance, ensuring Sales Order edits are done by the Project Accountant, and supporting project managers with AIAs, Pay Applications, and customer portal administration (Textura, Procore, Oracle). The role requires strong organizational skills, attention to detail, and collaboration across multiple teams.
Required Qualifications
- Minimum of 3-5 years’ experience with ordering and inventory control
- 2+ years of experience in project coordination, administration, or related fields such as Project Management Support, Procurement, AP/AR, Customer Service, Scheduling/Dispatch, Construction Administration
- Excellent verbal and written communication skills
- Advanced knowledge of Microsoft Word and Excel; PowerPoint & Access
- Previous ERP or procurement experience, preferred
- Strong initiative and ability to anticipate issues proactively
- Ability to succeed in a fast-paced environment, establish priorities, work independently, and proceed with objectives without supervision
- Proven track record of reliability and responsibility
- Strong organizational and administrative skills with attention to detail
- Ability to multi-task in a demanding, results-driven environment
- Prior experience with project management systems, permit applications, and customer portals (Textura, Procore, Oracle) is a plus
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