Project Coordinator
On-site · Cocoa, Florida, United States
Job Summary
Organize and maintain Monday.com boards, ensuring they remain accurate and up-to-date across multiple active projects; track statuses, deadlines, assignments, and next steps; create and update timelines, Gantt charts, dashboards, and project tracking views for leadership visibility; assign tasks and follow up to ensure on-time completion; monitor progress and proactively identify missing stakeholders, assignments, deadlines, approvals, or next steps; prepare project status reports for leadership; communicate risks, overdue items, and roadblocks; maintain visibility across projects; create, maintain, and update standard operating procedures (SOPs); develop checklists, workflows, and process documentation; convert verbal and written instructions into organized procedures and actionable tasks; identify opportunities to improve efficiency and consistency across processes; maintain spreadsheets, reports, dashboards, and project metrics; perform other duties and special projects as assigned.
Required Qualifications
- High school diploma or GED required
- Bachelor's degree in business administration, Communications, or a related field preferred
- Associate's degree or administrative training combined with relevant experience will be considered
- 1–3 years of experience in an administrative, coordinator, project assistant, or operations support role required
- Excellent organizational and time management skills with the ability to manage many projects simultaneously
- Strong attention to detail and ability to take direction and carry it out accurately
- Clear written and verbal communication skills
- Comfortable using Monday.com or willing to learn quickly; experience with Asana, Trello, ClickUp, or Smartsheet a plus
- Experience creating timelines, dashboards, task lists, or project trackers preferred
- Proficient in Microsoft Office (Word, Outlook, Excel); strong computer skills overall
- Reliable, proactive, deadline-focused, and able to follow through without repeated reminders
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