Project Coordinator
$59,850–$59,850 year
RemoteToronto, Ohio, United States
EXPIREDToronto, Ohio, United StatesRemoteFull Time$59,850–$59,850 yearSmall
Full TimeSmall
Job Summary
Manage day-to-day coordination of project delivery by maintaining timelines, documentation, and status reports while running brief intakes to ensure clarity for internal creative teams. Serve as the key liaison between clients and the studio, flagging risks, bottlenecks, and timeline conflicts early to support billing, budget tracking, and process improvement initiatives. Collaborate closely with designers, account leads, and stakeholders across time zones to keep workflows organized and aligned on priorities.
Required Qualifications
- Experience in a project coordination, traffic, or project management role within a marketing, creative, or advertising agency environment
- Strong organisational skills with a proven ability to manage multiple projects and competing deadlines simultaneously — without losing detail or quality
- Clear, confident communication skills — comfortable liaising with both clients and internal creative teams with professionalism and calm
- Experience working with project management platforms such as Asana, Monday.com, Workfront, or similar tools
- Proficiency in Microsoft Office and/or Google Workspace
- Comfort working remotely and cross-border, with a practical understanding of time zone coordination between Canada and the US
- A proactive, solutions-oriented approach with sharp attention to detail — you anticipate problems before they land and take ownership of getting things resolved
- Basic awareness of project budgets and financial admin — including supporting billing coordination, tracking spend, and maintaining accurate project documentation under guidance
- Agentic mindset: ability to break down complex, multi-workstream projects into manageable steps and find efficient paths to delivery
Desired Qualifications
- Experience working on personal care, OTC, and/or home brands is a strong advantage
- Curiosity about Gen AI tools and how they can improve creative and project management workflows
- Willingness to develop prompting skills and explore AI-assisted approaches to coordination, documentation, and communication tasks
- Openness to learning and adopting new tools and ways of working as AI capabilities evolve
- Formal qualifications are welcome but not required. Equivalent experience — gained through work, self-directed learning, or other routes — counts equally
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