Project Coordinator
On-site · Lisbon, Lisbon, Portugal
Job Summary
Coordinate COO Office projects across operating model design, process improvement, finance systems, IT tools, and AI/e-signature initiatives, maintaining project plans, action trackers, milestone registers, meeting schedules, RAID logs, decision logs, benefits trackers, and implementation checklists; lead workshop coordination and follow-up actions, manage input from Finance, IT, Operations, Compliance, vendors and senior stakeholders, and assist with documentation for SOPs, user guides, training materials and project reports; support vendor management, testing, deployment, and post go-live handover, while ensuring secure document handling and governance throughout the project lifecycle.
Required Qualifications
- 5+ years experience in project coordination, project administration, PMO support, operations support or similar role
- Excellent organisation, follow up, scheduling, documentation and task management skills
- Experience supporting operating model, process improvement, organisational change, software implementation, system upgrade, finance systems, IT deployment or vendor led technology projects advantageous
- Comfortable coordinating with external vendors, IT teams, finance users, operational teams and senior stakeholders
- Good working knowledge of Microsoft Word, Excel, PowerPoint, Teams, SharePoint and project tracking tools
- Awareness of confidentiality, secure document handling, access control and technology project governance
- Strong written English and ability to prepare accurate minutes, action logs, reports and project documents
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