Project Coordinator – Architecture Firm
On-siteNew Orleans, Louisiana, United States
Job Summary
Document proofreading, compile and revise documents using Microsoft Office, and QC check data for accuracy. Organize technical meetings, take notes, and train Project Assistants. Support project pursuits by setting up numbers, creating marketing plates, and updating resumes. Establish project numbers, budgets, and resource plans in BST, maintaining cost sheets and contract budgets. Manage vendors and subcontractors, organize electronic files, prepare transmittals, and distribute meeting notes. Assist with invoice reviews, progress reports, and online file delivery via Newforma. Handle QMS items, communicate with clients and subconsultants, and support bid document creation. Process construction RFIs and submittals, archive closeout documentation, and prepare final project reports.
Required Qualifications
- Bachelor's Degree in a related field or relevant experience
- 5 to 10 years of experience in Project Administration
- 5+ years of experience working in Engineering or Construction Services
- Experience with A/E contract and terms
- Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
- Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
- Microsoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPoint
- Proficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and Zoom
- Experience with BST or similar ERP
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
- Employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
- Ability to use standard office equipment
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