Project Coordinator
On-site · Charlotte, North Carolina, United States
Job Summary
Project Coordinator will manage subcontractor-related administrative and coordination tasks for construction projects. Responsibilities include gathering and processing subcontractor draw schedules and invoices with lien waivers and backup requirements; preparing monthly draw packages; handling subcontract agreements, schedules of values, purchase orders, change orders, and back charges; collecting insurance information; distributing monthly subcontractor checks; entering data into Timberline, Sage 300, and other accounting software; organizing project files; drafting correspondence; assisting in value scheduling for subcontractors; reviewing general contracts for pertinent information and coordinating with accounts payable; maintaining subcontractor/supplier logs; coordinating submittals and logs, RFI’s and architectural instructions; facilitating meetings with leadership; ensuring paperwork flows to the proper parties; creating maintenance and operations manuals by trade; ensuring safety manuals are on site; and supporting project startup and permits. Required strong communication, organizational, data-entry, and IT skills, with the ability to work flexible hours and in-person presence at the Charlotte, NC site.
Required Qualifications
- A high school diploma is required
- an undergraduate degree in accounting, project management, business or a related field is preferred
- General knowledge of the real estate and development industry
- Effective organizational and time management skills
- Excellent verbal and written communication and listening skills
- Ability to work independently with minimal supervision
- Accurate and detail oriented
- Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
- Dependable, punctual, and reliable
- Typing and data entry skills
- Ability to use a 10-key calculator accurately by touch
- Proficient in Word, Excel, Outlook, and other relevant programs
- Ability to have flexibility with working schedule based on business and deadline needs
- Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely
- Consistent, regular and in person attendance during regular working hours at the workplace is required
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