Project Coordinator - 20608
RemoteJohannesburg, Gauteng, South Africa
Job Summary
Manage the complete lifecycle of trade shows, expos, and consumer events from opportunity identification through post-event reporting. Research and evaluate events aligned with company objectives, then coordinate timelines, booth layouts, vendor sourcing, and logistics to ensure successful execution. Recruit and schedule temporary staff, maintain inventory allocation, and reconcile counts following each event. Collect on-site performance data, prepare detailed reports covering sales, expenses, and recommendations, and resolve logistical issues proactively. Work independently in a fast-paced environment with US Eastern Time hours as an independent contractor.
Required Qualifications
- 3+ years of experience coordinating trade shows, expos, conferences, or live events
- Experience managing vendors, logistics, event production, and inventory coordination
- Experience recruiting and managing temporary event staff
- Strong project management, budgeting, and organizational skills
- Proficiency with Microsoft Office, Google Workspace, and spreadsheets for inventory and cost tracking
- Excellent written and verbal English communication skills
- Comfortable traveling and working on-site during event setup, event days, and teardown
Desired Qualifications
- Experience supporting beauty, consumer packaged goods (CPG), retail, or promotional events
- Experience negotiating vendor contracts and managing event budgets
- Familiarity with event management software or project management platforms
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