Project Coordination Specialist
On-siteTokyo, Tokyo, Japan
Job Summary
Coordinate information and requirements between project teams and asset management stakeholders while supporting vendor onboarding and facilitating purchase orders. Track business unit requests, organize stakeholder meetings, and facilitate communications across design, technology, and infrastructure teams. Manage change request approvals, escalate project risks, and support site access coordination with contractors and facility management. Assist with project handover activities, documentation, final accounts, and payment tracking to ensure effective project delivery. This bilingual role is primarily based on-site in Tokyo and requires fluency in Japanese and English.
Required Qualifications
- Fluency in both Japanese and English (written and verbal)
- Experience in project coordination, project administration, PMO support, workplace services, facilities management, real estate, construction, or related fields
- Strong stakeholder management and communication skills
- Proven ability to coordinate across multiple teams and manage competing priorities
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Word
- Ability to work effectively in a fast-paced, multinational environment
Desired Qualifications
- Experience supporting workplace, office relocation, fit-out, renovation, construction, facilities, or corporate real estate projects
- Experience coordinating vendors, consultants, contractors, and internal stakeholders
- Familiarity with procurement, vendor onboarding, and payment processes
- Experience using workflow or ticketing systems such as ServiceNow
- Previous experience working in a global corporate or professional services environment
- Understanding of change management and business stakeholder engagement activities
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