Project Biller
On-siteHammond, Indiana, United States or Hammond, Louisiana, United States
Job Summary
Assist with project setup in the accounting system, including inputting contract terms, billing methods, rate tables, and related project information. Generate and submit invoices in accordance with client contracts, billing schedules, and project milestones. Support data entry and maintenance of accurate project financial records in Deltek and other internal accounting systems. Coordinate with project managers and internal staff to gather required documentation for billing, project initiation, and client submissions. Monitor billing status, documentation completeness, and follow-up items to support timely invoice processing. Review subconsultant invoices and supporting documentation for completeness before submission to accounts payable. Maintain and update billing logs, tracking tools, and internal reports to support accurate invoice documentation and timely submissions. Provide general administrative and project accounting support to the finance and project teams, responding to internal and external requests as needed. Support accounts receivable and collection efforts by monitoring outstanding invoices, following up on payment status, and coordinating with project managers and clients to help resolve payment delays. This full-time, in-office position requires 3+ years of experience in accounting or billing, proficiency in Deltek ERP systems, and occasional travel.
Required Qualifications
- Ability to pass background check
- 3+ years of experience in accounting, billing, project accounting, or financial administrative support
- High school diploma or equivalent
- Experience working in or supporting project-based businesses
- Hands-on experience using accounting ERP systems
- Proficiency in Microsoft Excel, including basic formulas, formatting, sorting, filtering, and data review
- Ability to follow established procedures, manage competing priorities, and meet time-sensitive billing deadlines
- Strong attention to detail, accuracy, organization, and time management skills
- Strong verbal and written communication skills, with the ability to build effective working relationships with project managers and internal teams
- Ability to perform work in a professional office environment, including prolonged periods of sitting at a desk and working on a computer
- Ability to use standard office equipment, including a computer, keyboard, mouse, telephone, scanner, copier, and printer
- Ability to occasionally stand, walk, bend, reach, and retrieve or file documents in an office setting
- Ability to occasionally lift and/or move office materials or files weighing up to 15 pounds
- Full-time, in-office position availability
Desired Qualifications
- Associate or bachelor's degree in accounting, finance, business administration, or a related field
- Architecture and engineering (A&E) industry experience
- Deltek Vision or Deltek Vantagepoint experience
- Deltek experience
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