Project Assistant
On-siteJacksonville, Florida, United States
Job Summary
Manage full project cycles for national clients by interfacing with them regarding expectations, schedules, and permitting processes. Coordinate staff and contractors locally and nationally, while handling project submittals to jurisdictional agencies, cities, and utilities. Research agency requirements, track tasks and deliverable documents, and facilitate communications for proposals, contracts, and transmittals. Compile reports, coordinate large production jobs, and assist engineering staff with contract processes and insurance certificates. Prepare weekly job status trackers, review invoices, and create, proofread, and finalize all project-related documents. Requires 1+ years of coordinating national projects, a Bachelors degree, and proficiency in MS Office and Adobe. Based in Jacksonville, FL, with limited travel.
Required Qualifications
- 1+ years of experience coordinating projects for national/corporate clients
- Ability to travel on a limited basis
Desired Qualifications
- Bachelors degree preferred
- Excellent verbal and written communication skills
- Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Proficient in Adobe Professional
- Strong proofing, formatting and editing skills
- Positive, client-oriented, take-charge attitude
- Highly organized and detail-oriented
- Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
- Ability to work well with various types of people and in a team environment
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