Project Administrator II
$50,502–$50,502 year
On-siteRayville, Louisiana, United States
Job Summary
Ensure accurate weekly employee time tracking and timely payroll submissions. Maintain electronic project files, manage office supplies, and process new hire onboarding and IT hardware requests. Assist with invoice coding, subcontract tracking, change orders, and client billing. Gather client-specific contractual requirements, apply for permits, and schedule inspections. Develop project documentation including daily reports and labor forecasts. Compile submittal and O&M books, distribute correspondence to field personnel, and reconcile tool rental equipment lists. Manage parking pass processes and communicate project information to the team. This role supports project staff on $5M-$10M projects with 50-150 onsite employees. Requires 2+ years of project administration experience and proficiency with Microsoft Office.
Required Qualifications
- High School diploma or GED equivalent
- 2+ years of Project Administration experience for an architectural, engineering or construction company
- College-level coursework and/or two years' experience in construction management
- Typing skills of 50 wpm minimum
- Working knowledge of the Construction Industry
- Proficiency with Microsoft Office applications including Word, Excel, and Outlook
- Effective verbal and written communication skills
- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment
- Versed in the industry and the Company's competitors
- Ability to multitask and perform duties outside of the scope of work when necessary
- 0-5% of time will be spent traveling to job site(s)/office location
- Prolonged periods of sitting at a desk and working on a computer
- Repeating motions that may include the wrists, hands and/or fingers
- Light work that includes adjusting and/or moving objects up to 20 pounds
Desired Qualifications
- Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA)
- Construction billing experience, AIA billing/Textura
- Experience with Oracle/JD Edwards
- Experience with Procure and/or Tri Build
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