Project Administrator (Fixed-term Contract)
HybridDocklands, Victoria, Australia
Job Summary
Provide administrative and operational support to the VIDA Rail TA Project Director and leadership team, including calendar management, expense tracking, and ad hoc assistance. Coordinate project onboarding, offboarding, and document control while managing office logistics such as meeting bookings, room coordination, catering, and visitor access. Support project governance by scheduling SteerCo meetings, preparing agendas, taking minutes, and assisting with team presentations. Plan and coordinate team events, rewards, and social initiatives to foster engagement. This part-time, fixed-term role involves 20 hours per week with flexible hybrid work arrangements.
Required Qualifications
- 2–5+ years' experience in a Project Administrator, Team Administrator, or similar administrative support role
- preferably within engineering or professional services
- Strong communication, stakeholder management, and teamwork skills with a professional, collaborative approach
- Proficient in Microsoft Office Suite
- familiar with document control and business management systems
- Excellent organisational, time management, and prioritisation skills
- strong attention to detail and discretion in handling confidential information
- Proactive, adaptable, and resilient, with strong problem-solving skills
- ability to thrive in a fast-paced team environment
- all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment
Desired Qualifications
- Flexible work arrangements, including hybrid work, part-time, job sharing, and flexible start/finish times
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