Project Administrative Assistant
On-siteWarsaw, Mazovia, Poland or Sofia, Sofia-Capital, Bulgaria
Job Summary
Coordinate administrative and financial management for COA licensing projects, including collecting, verifying, and maintaining project and financial data to support accurate revenue recognition. Track project financials, process transactions such as invoice requests and validation, and generate standard status reports. Monitor timelines, follow up on pending actions and approvals, and liaise with internal stakeholders and external partners to ensure timely processes. Identify data discrepancies, escalate issues as appropriate, and contribute to data quality improvements. Manage project trackers and documentation while supporting COA information distribution through printing and shipping. Requires 2+ years of experience in project administration, financial coordination, and proficiency in MS Office. Join ICON's COA Licensing team to facilitate access to information for Patient Centered Outcomes.
Required Qualifications
- 2+ years of experience in project administration, financial coordination, or similar roles
- Experience working with invoicing, budgeting, or revenue tracking processes
- Strong attention to detail and accuracy, particularly with data and financial information
- Good organizational and multitasking skills, with the ability to manage competing priorities
- Strong communication skills and ability to work in an international team environment
- Proficiency in MS Office (especially Excel) and data tracking tools
- Proactive and structured approach to work
- Employment with ICON is contingent upon having the legal right to work in the country where the role is based
Desired Qualifications
- Experience in clinical research, COA licensing, or similar environment
- Familiarity with tools such as Monday.com
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