Program Operations Specialist (NE S 7)
$61,368–$61,368 year
On-siteSeattle, Washington, United States
Job Summary
Coordinate and support clinical training rotations, research rotations, and visiting medical students across multiple sites including WWAMI, VA, and Kaiser Permanente. Independently manage day-to-day operations of the clerkship program, ensuring regulatory compliance and processing applications, appointments, and visas for international visitors. Administer student evaluations, extract data for dissemination, and manage grading processes within E*Value and VSAS systems. Manage up to 10 fellows through recruitment, interview logistics, onboarding, and offboarding while maintaining program accreditation with AUPO and FCC. Support residency rotations and coordinate educational events such as Resident Alumni Day and the WISH Lab. Work collaboratively with Program Directors, faculty, and the Registrar's Office to ensure smooth program delivery.
Required Qualifications
- Bachelor's degree in related field
- 2-3 years in administrative/operations position
- Demonstrated critical thinking skills
- Ability to problem-solve
- Exercise good judgment
- Ability to work independently
- Collaborative team environment
- Computer program skills: proficiency in Microsoft Office applications
- Experience with E*Value tracking system
- Experience with VSAS
- Experience with Medhub
- Willingness to learn
- Excellent organizational skills
- Ability to multitask
- Prioritize
- Meet deadlines
- High degree of reliability
- Accuracy
- Productivity
- Attention to detail
- Ability to maintain collaborative relationships
- Relating to students
- Relating to a wide range of healthcare professionals
- Relating to community members
- Must have valid WA State Driver's License
Desired Qualifications
- Three years in administrative/operations position of increasing complexity
- Previous experience working in the UW
- Previous experience working in the School of Medicine
- Previous experience working in an academic or health care setting
- Experience with educational programs
- Experience with UW clerkship system
- Familiarity with UW accreditation
- Familiarity with other regulatory bodies
- Familiarity with UW Medicine systems
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