Program Manager
$83,000–$97,000 year
On-sitePrinceton, New Jersey, United States
Job Summary
Manage a subset of the Humanities Council's programs, including visiting fellows, professorships, and grants, while supporting the council chair and assistant director in implementing activities. Prepare appointment forms and offer letters, onboard new instructors, and ensure compliance with university regulations. Under the assistant director's direction, manage program budgets, track expenses, prepare financial reviews, and forecast for future academic years. Handle logistics for large events, workshops, and committee meetings, coordinating with faculty, guests, and communications staff to manage scheduling and avoid conflicts. Prepare materials for committee agendas, manage grant application and reporting processes for $1M in funding, and archive visiting fellow nominations and correspondence. Work closely with the communications manager to develop website content, newsletters, and social media materials.
Required Qualifications
- Bachelor's degree or equivalent
- Minimum five years' experience with managing projects in an academic or related environment
- Ability to communicate effectively with faculty, staff, university departments, and external agencies
- Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
- Proficiency with Microsoft Office (Word, Excel), Google Forms and related programs, and experience with websites or publications
- Ability to work autonomously and collaboratively in a shared office environment
- Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
- Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
- Flexibility in an environment of innovation and new initiatives
- Attention to detail in academic, operations, and financial management
- Excellent judgment and the ability to handle confidential information
- Ability to work occasional evenings
- Position may occasionally require a flextime schedule to cover events
Desired Qualifications
- Academic work experience and/or academic training in the arts and humanities
- Familiarity with Princeton University systems including PeopleSoft, Prime Financials, Concur, SAFE, Canvas, Drupal, or experience working comfortably in comparable systems
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