Program Manager I
HybridChicago, Illinois, United States
Job Summary
Ensure ongoing compliance with federal and state nonprofit laws by preparing, managing, and filing required IRS and State of Illinois documentation, including Form 990 and annual registrations. Maintain compliance calendars, governing documents, and policies while monitoring regulatory changes to advise the Board. Oversee financial administration by maintaining accurate records, managing bank accounts, and preparing financial summaries for the Board of Directors. Schedule and coordinate Board meetings, preparing agendas, minutes, and follow-up action items to support governance best practices. This hybrid role at Willis Tower serves as the operational backbone for United We Care, coordinating between the Board, third-party providers, and United Airlines.
Required Qualifications
- experienced nonprofit professional
- strong judgment
- attention to detail
- comfort operating as the operational backbone of a small but highly regulated organization
- Ensure ongoing compliance with federal and state nonprofit laws and regulations
- Prepare, manage, and file required documentation with the IRS and State of Illinois (including annual filings and registrations)
- Coordinate preparation and submission of IRS Form 990 and related schedules
- Maintain records, governing documents, policies, and compliance calendars including bylaws, board resolutions, and governance documentation
- Maintain charitable registration and required filings with applicable state authorities
- Maintain and manage an annual compliance calendar to ensure all regulatory and governance deadlines are met
- Monitor regulatory changes that may impact nonprofit operations and advise the Board as needed
- Coordinate with legal counsel, accountants, and auditors or other similar parties
- Support annual audits and ensure timely resolution of findings
- Maintain accurate financial records and oversee bookkeeping activities using tools such as QuickBooks
- Manage bank accounts, payments, and financial processes within Board-approved controls
- Ensure appropriate financial controls and documentation are maintained for all financial transactions
- Prepare financial summaries and reports for the Board of Directors
- Support budgeting, forecasting, and cash flow tracking
- Schedule and coordinate Board and committee meetings
- Prepare agendas, materials, minutes, and follow-up action items
- Support governance best practices and Board compliance obligations
- Ensure proper documentation of Board decisions and approval
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