Program Manager, BioMed Education and PSM, and Family Med
$70,600–$85,000 year
On-siteLos Angeles, California, United States
Job Summary
Manage departmental fiscal and organizational operations by reporting finances, forecasting budgets, and monitoring variances monthly to maintain solvency. Lead strategic planning, develop grant budgets and narratives, and coordinate quality control checks for all grant materials and service agreements. Serve as the primary liaison between the Principal Investigator, faculty, the Office of Sponsored Programs, and external partners to ensure compliance with federal, state, and institutional regulations. Oversee contracted consultants, standardize administrative processes, and manage personnel recruitment, merit reviews, and salary negotiations. Track project performance using management tools, distribute analytical reports, and maintain departmental assets while supporting the Chair in achieving education strategy goals.
Required Qualifications
- Bachelor's degree
- Experience with Academic personnel titles, series, and rank as it relates to merit and promotion policies and procedures
- Experience in navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and troubleshoot
- Demonstrated experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education, and professional fee revenue
- Proven working experience in grant, project and database management
- Experience in conducting long and short-range financial
- Experience in higher education, accreditation, and healthcare agencies
- Experience with software technology; strong technical aptitude in working with project management applications
- Experience with program evaluation and/or survey-based research approaches
- Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations
- Advanced management/leadership experience in an academic healthcare
- Ability to perform well in a fast-paced environment
- Excellent interpersonal communication skills
- Proficient and adept with Microsoft Office (Word, Excel, Power Point, Sharepoint, and Access)
- Proficient and adept with collaboration software including Zoom and Microsoft Teams
- Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations
- Ability to make budgets
- Ability to make procedural decisions and judgments with the guidance of the PI
- Working knowledge of Research Electronic Data Capture (REDCap), New Innovations, and BlackBoard systems
- Ability to work effectively with a diverse community
- Applicants must be an underrepresented minority (URM) from ethnic or racial backgrounds as defined by the National Institutes of Health
- Proof of the newest COVID-19 booster
Desired Qualifications
- Master's degree
- Public health and/or health services concentrations
- High energy, self-motivated team player
- Initiative to seek alternative approaches and solutions
- Ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries
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