Program Manager Assistant
$45,000–$55,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Conduct daily site operations support across assigned locations in Brooklyn, Manhattan, and Queens, managing logistics, staffing coverage, and supply coordination. Produce weekly compliance, enrollment, and program status updates while maintaining staff files, attendance records, and documentation for DYCD/SACC/DOH audits. Support hiring and onboarding by reviewing applications, scheduling screenings, and tracking clearances. Coordinate family and school engagement communications, manage program data collection, and assist with budget planning and vendor coordination. Liaise with community organizations and contractors to deepen partnerships and ensure high-quality service delivery.
Required Qualifications
- 2 or more years in executive support, project management, or program operations roles, ideally in after school settings
- Flexible and willing to travel to multiple sites across Brooklyn, Manhattan and Queens
- Strong organizational judgment and the ability to turn broad direction into concrete plans
- Excellent written and verbal communication
- Proven ability to manage multiple priorities and deadlines with minimal oversight
- Discretion and sound judgment, especially with confidential and sensitive information
- Proficiency with tools such as Microsoft Office, SharePoint or Google Drive, and CRM or reporting systems
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