Program Coordinator I
$70,304–$112,174 year
RemoteUnited States
Job Summary
Coordinate communications, maintain project files and tracking systems, and support peer reviewer candidate documentation for the CalEPA External Scientific Peer Review Program. Prepare meeting summaries, annual summaries, and conflict-of-interest forms while ensuring deliverables are completed on schedule and in compliance with agreement requirements. Assist with identifying external experts, collecting curriculum vitae, and coordinating administrative workflows for Principal Investigators and State Water Resources Control Board contacts. Maintain detailed calendars for deadlines, track subcontract statuses, and prepare invoices and reports in collaboration with the project team. Work part-time (20 hours/week) within the San Diego State University Research Foundation, supporting a statewide program administered by the California State Water Resources Control Board.
Required Qualifications
- Bachelor's degree and/or equivalent training and administration work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
- Five years of progressively responsible experience in office or administrative environment
- Strong writing skills and experience preparing meeting summaries, administrative reports, templates, procedures, or guidance documents
- Experience using Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat, cloud-based file systems, and project tracking tools
- Familiarity with accessibility requirements for documents and web-posted materials
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive or pre-decisional materials
- Ability to communicate professionally with faculty, agency staff, consultants, reviewers, and administrative personnel
- Strong attention to detail and ability to meet firm deadlines in a fast-paced environment
- Ability to work independently, prioritize competing tasks, and follow established procedures
- Candidate must reside in California and live within a commutable distance from SDSU at time of hire
- Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check)
Desired Qualifications
- Master's degree or higher from an accredited college or university in public administration, environmental studies, public health, science, or a related field
- Experience maintaining records, tracking deadlines, preparing written communications, and coordinating multiple stakeholders
- Experience working in a university, research foundation, government, nonprofit, sponsored programs, regulatory, or scientific/technical project environment
- Experience supporting contracts, grants, subcontracts, consultants, reviewers, advisory panels, or external experts
- Experience collecting and organizing curriculum vitae, disclosure forms, COI documents, or similar compliance materials
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.