Program Coordinator
On-siteSouthport, Newfoundland and Labrador, Canada
Job Summary
Coordinate transition plans, reports, and deliverables for site services and facility management across three locations. Assist with operational service inputs including accommodations, transportation, food services, emergency response, air traffic control, refueling, and facility maintenance. Track requirements, manage action logs, risk registers, and readiness checklists to support structured implementation. Liaise with subcontracted providers to consolidate documentation and monitor progress against milestones. Prepare meeting agendas, briefing materials, and minutes while maintaining document control and versioning. Organize records for inspections, reviews, and readiness activities. Maintain administrative support as services progress from transition to steady-state operations. Willing to travel to training sites in Moose Jaw, Portage la Prairie, and Winnipeg. Requires 10-year Canadian residency for security clearance sponsorship.
Required Qualifications
- Highschool Diploma
- Degree or Diploma in Business Administration
- Degree or Diploma in Project Management
- Degree or Diploma in a related field
- 3-5 years of Project Coordination, Logistics or Facility Services experience
- military or aviation environment industry experience
- Strong interpersonal skills
- ability to communicate effectively with diverse stakeholders and technical teams
- Exceptional attention to detail
- ability to manage multiple competing priorities in a fast-paced environment
- Willing and able to travel to training sites in Moose Jaw, SK, Portage la Prairie, MB and Winnipeg, MB as required
- Strong oral and written English language capabilities
- Eligible to obtain a Secret Security clearance
- Eligible to obtain a Controlled Goods Clearance
- Proficient user of MS Office Suite (Word, Excel, SharePoint)
- Proficient user of Project management software (e.g., MS Project, Jira)
- continuous residency in Canada for the last 10 years
Desired Qualifications
- Degree or Diploma in Business Administration (preferred but not required)
- Degree or Diploma in Project Management or a related field (preferred but not required)
- 3-5 years of Project Coordination, Logistics or Facility Services experience in a military or aviation environment industry is a significant asset
- fluency in French
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