Program Assistant
On-siteSt. Petersburg, Florida, United States
Job Summary
Coordinate office logistics, manage client records, and oversee inventory for the Mustard Seed Program. Provide administrative support to the Program Manager by handling photocopying, filing, and electronic documentation systems. Assist with staff scheduling, new client intake, and developing program policies while maintaining accurate discharge logs and rosters. Answer incoming calls, distribute mail, and attend staff meetings to take minutes. Develop collaborative relationships with community partners and ensure client privacy and confidentiality in all interactions. Maintain an organized, efficient, and client-centered environment aligned with WestCare's mission and standards.
Required Qualifications
- High School Diploma
- 1 year of administrative experience
- Ability to handle multiple projects simultaneously
- Attention to detail
- Ability to exercise good judgment and discretion
- Ability to work well in a team environment
- Superior organizational skills
- Extremely strong computer skills
- Adherence to the highest standard of ethical conduct
- Professional appearance and demeanor
- Residential, recovery residence setting
- A minimum of 40 hours per week
- Completion of job duties may require working before and after normal working hours
- Regular attendance
- Being able to work as many hours as is necessary to complete job tasks
Desired Qualifications
- 2+ years of administrative experience
- Experience working in a residential substance abuse setting
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