Program Assistant-H1551301
On-siteBrooklyn, New York, United States
Brooklyn, New York, United StatesOn-siteFull TimeLarge
Full TimeLarge
Job Summary
Manage the HCBS Team office by organizing filing systems, maintaining equipment, and handling reception duties including triaging calls and directing visitors. Coordinate purchase orders for supplies, monitor inventory, and process documentation for the Finance department. Develop program monitoring systems, ensure client chart forms are updated, and type, submit, and route monthly reports to appropriate personnel. Maintain electronic and hard-copy files, produce meeting minutes, and distribute correspondence while adhering to agency policies and procedures.
Required Qualifications
- High School Diploma or GED
- at least two years of clerical or secretarial experience
- graduate of secretarial school
- Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word)
- Ability to establish effective working relationships with a variety of people at all levels of the organization
- Knowledge of office and secretarial practices and procedures
- Knowledge of proper grammatical usage, punctuation and spelling
- Knowledge of agency policies and program policies, procedures and functions
- Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)
- Ability to organize office operations
- Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard
- Ability to design and maintain filing systems
- Ability to resign forms for the collection of information
- Ability to determine priorities
- Ability to maintain program accounts
- Ability to interact with consumers in a respectful and professional manner
- Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material
- Ability to use and maintain office equipment and systems
- Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames
- Ability to format, use and prepare forms, charts, tabular listings and other documents
- Ability to organize materials to establish and maintain electronic and hard-copy files
- Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries
- Ability to proofread and correct errors
- Ability to communicate basic information clearly and politely by telephone or in person
- Ability to report for work as scheduled on a consistent basis
- Ability to understand and adhere to internal and external laws, rules and policies
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