Program Administrator, Department of Computer Science - Georgetown University College of Arts & Sciences
$56,680–$65,000 year
HybridMain, Eastern Cape, South Africa
Job Summary
Coordinate department initiatives, academic programs, and faculty/student projects by drafting correspondence, organizing events, and managing conference logistics. Process reimbursements, oversee travel, and handle student paperwork while maintaining operational tracking systems and supply inventory. Edit websites, newsletters, and social media content, and support faculty research initiatives and budgeting. Interact with faculty, students, postdoctoral associates, and university stakeholders to gather information and refer non-routine inquiries. Manage hybrid work responsibilities including office maintenance requests and vendor coordination.
Required Qualifications
- Bachelor's degree
- Demonstrated skill in administrative management and operations
- Minimum of 3+ years' progressive work experience in administration, program management, financial operations, scheduling
- Understanding and knowledge of current software and financial management tools
- Intermediate to advanced skills in MS Word and Excel
- Intermediate to advanced skills in Google Enterprise tools including Google Drive, Calendar, Gmail, Sheets, Docs, Forms
- Ability to learn to use different content management systems such as Google web forms, and web content management systems, including Canva, MailChimp, WordPress
- Ability to learn to use social media tools on LinkedIn, X (formerly known as Twitter), and Instagram
- Experience with CourseLeaf, Cognos and Workday (Georgetown Management System)
- Excellent oral and written communication skills
- Ability to learn quickly, be resourceful, seeking out support when needed in order to complete tasks that might not have clear processes yet defined
- Ability to collaborate and work well on a team, and to work with multiple stakeholders with different requirements
- Comfort and skilled at multitasking on a variety of tasks requiring careful attention to detail to meet deadlines
- Ability to work independently, prioritize work, manage deadlines under time pressure, and diplomatically juggle complex situations
- Proven ability to maintain professionalism, discretion, and strict confidentiality with all materials and business interactions
- Hybrid work mode designation
Desired Qualifications
- Preference for experience in higher education institutions
- Experience with CourseLeaf, Cognos and Workday (Georgetown Management System) system experience preferred
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