Production Resource Coordinator
$93,600–$98,800 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Coordinate crew, equipment, studio space, and production resources across multiple concurrent productions while managing production calendars for interviews, studio shoots, field productions, live events, and special projects. Partner with internal stakeholders and staffing partners to schedule freelance crew, validate weekly timesheets and vendor invoices, and coordinate equipment reservations and purchases. Develop resource forecasts, utilization reports, and scheduling dashboards to identify conflicts and recommend workflow improvements. Serve as the central coordination point between production teams, business stakeholders, vendors, and crew to ensure productions remain fully staffed and on schedule. This six-month consulting engagement supports approximately 20 active weekly productions and 30 future projects for a global financial services client.
Required Qualifications
- 5+ years of experience in production coordination, scheduling, resource planning, or production operations
- Strong experience managing multiple productions, calendars, vendors, and freelance crews simultaneously
- Proficiency with Microsoft 365, particularly Outlook
- Experience with Smartsheet, Airtable, Monday.com, or comparable resource planning platforms
- Exceptional organizational skills and attention to detail
- Strong communication and relationship-building skills
- Ability to proactively identify scheduling conflicts, solve problems, and adapt quickly to changing priorities
- Understanding of studio operations, production technology, and end-to-end production workflows
- Ability to thrive in a fast-paced, deadline-driven production environment
- Availability to provide occasional weekend support as production schedules require
- Manual dexterity and mobility required
- Standing and walking for the duration of the work shift
- Occasional reaching, bending, kneeling, and crouching
- Occasional lifting or moving supplies and equipment weighing up to 25 lbs., including items located above shoulder level
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