Procurement Specialist
RemoteJapan or Yokohama, Kanagawa, Japan
Job Summary
Manage end-to-end procurement activities from sourcing and supplier evaluation to negotiation, contracting, and order follow-up. Partner with internal stakeholders to define requirements and recommend solutions while identifying, onboarding, and managing global suppliers. Negotiate pricing, payment terms, and service levels to drive value, then coordinate contract execution and prepare purchase orders and documentation. Analyze spend data to uncover cost-saving opportunities and monitor KPIs against approved budgets. Conduct regular supplier performance reviews and maintain accurate records in ERP systems to support reporting and compliance. Identify opportunities to standardize workflows using AI tools and automation.
Required Qualifications
- 2–4 years of experience in procurement, purchasing, sourcing, supply chain, vendor management, or a related commercial operations role
- Hands-on experience managing or supporting supplier sourcing, quotation processes, supplier evaluation, negotiation, and purchasing activities
- Strong analytical and problem-solving skills, with the ability to interpret procurement, pricing, supplier, and spend data
- Strong negotiation and commercial judgment, with an understanding of cost, quality, service, risk, and business requirements
- Strong communication and stakeholder management skills, with the ability to work effectively with both internal teams and external suppliers
- Experience preparing or managing purchase orders, supplier documentation, contracts, or related procurement records
- Proficiency with Google Workspace and/or Microsoft 365, particularly spreadsheets, presentations, and documentation tools
- Experience using ERP, procurement, purchasing, or other business management systems
- Strong attention to detail and the ability to manage multiple procurement activities and deadlines in a fast-changing environment
- Ability to work independently, take ownership of assigned procurement activities, and follow through from request to completion
Desired Qualifications
- Experience in IT, software, SaaS, cloud services, technology, professional services, or other fast-growing business environments
- Experience working with international suppliers, distributors, resellers, or cross-border business partners
- Experience with supplier onboarding, contract management, vendor performance management, procurement compliance, or purchasing policies
- Experience conducting spend analysis, procurement reporting, budget tracking, or KPI management
- Business-level English proficiency, particularly for supplier communication, negotiations, contracts, documentation, and email correspondence
- Experience using AI tools such as ChatGPT, Microsoft Copilot, Notion AI, Gemini, or similar tools to improve productivity and streamline workflows
- Interest in using AI, automation, and data analytics to improve sourcing, supplier management, reporting, and procurement decision-making
- Familiarity with procurement best practices, internal controls, audit requirements, or compliance standards
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