Procurement & Admin Assistant
On-site · Tacloban, Eastern Visayas, Philippines
Job Summary
Procurement & Admin Assistant tasked with executing end-to-end sourcing for goods, works, and services across assigned categories, driving cost savings through supplier negotiations and market research, and performing office supply management, financial coordination, and customer service support. Collaborates with Field Office staff and partners; may join the Response Team in emergencies. Based in Tacloban City on a fixed two-year term. Responsibilities include developing sourcing plans, conducting market research, coordinating with Operations, evaluating bids and suppliers, issuing Purchase Orders, ensuring procurement policy compliance, and supporting contract lifecycle management. Requires a Bachelor’s degree in a related field, 3+ years in procurement/supply chain, strong negotiation and analytical skills, ERP proficiency (SAP/Oracle/ProVision), and excellent English/Filipino communication.
Required Qualifications
- Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field
- At least 3 years of progressive experience in procurement, sourcing, or supply chain management
- Experience in research or market studies is an advantage
- Experience with NGOs, donor-funded projects, or large organizations is highly desirable
- Strong knowledge of Source-to-Pay process, procurement planning, and strategic sourcing
- Familiar with modern purchasing methods, specifications preparation, and market analysis
- Knowledgeable in budgets, revenue control, and requisitioning various goods and services
- Proficient in ERP systems (e.g., SAP, Oracle, ProVision) and procurement platforms
- Skilled in MS Office applications (Word, Excel, PowerPoint) and other office systems
- Strong analytical, technical, negotiation, and problem-solving skills
- Excellent communication, interpersonal, and collaboration skills
- Fluent in written and spoken English and Filipino
- Familiar with current market conditions, pricing trends, and sourcing of new technologies
- World Vision safeguarding policies and responsibilities
Additional Requirements
- Local Applicants Only
- Zero tolerance for violence or abuse against children or adults in organization’s operations
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