Probate Team Assistant/Clerk
$38,000–$40,000 year
On-siteChicago, Illinois, United States
Job Summary
Organize and maintain documents to facilitate the closure of decedent and guardianship estates, file probate documents electronically and in person with courts, and assist attorneys in preparing documentation for estate administration. Maintain accurate case files, calendars, and records to ensure compliance with deadlines, while communicating with heirs and internal team members to support timely processing. Perform general clerical duties including scanning, copying, and document distribution. This entry-level administrative position reports to Probate Attorneys and the Head Probate Paralegal within Malman Law's supportive, collaborative Chicago-based team.
Required Qualifications
- High school diploma or equivalent
- 2+ years of customer service or administrative experience
- Strong organizational and clerical skills with high attention to detail
- Proficiency with Microsoft Office, especially Outlook, for communication and document management
- Professional and empathetic phone presence when communicating with clients and heirs
- Ability to work in a fast-paced, team-oriented environment
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