Premium Administrative Assistant

The Banquets Administrative Assistant is a full-time, office-based administrative role that serves as the organizational backbone of the Premium Events and Banquets department. Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents for Premium leadership and Culinary teams. Prepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teams. Manage weekly packet preparation including 7-day, 14-day, and 28-day planning materials and maintain department binders and master files. Create menu signage for buffets, tastings, chef’s tables, coffee stations, and premium events. Review signage with culinary leadership, make edits as needed, and ensure all signage is prepared at least one week in advance. Submit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlines. Maintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materials. Ensure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organized. Provide direct administrative support to the Premium Director, Assistant Director, Premium Managers, and Culinary leadership. Manage calendars, appointments, department deadlines, and meeting preparation. Prepare meeting agendas, attend meetings, and record meeting notes as needed. Coordinate and distribute post-event reports, recap documents, and operational communications. Answer telephones, direct calls, manage correspondence, and respond to department inquiries. Organize, copy, sort, and maintain department records, reports, and office files. Type, format, proofread, and edit reports, correspondence, and operational documents. Assist with special projects and additional administrative duties as assigned.