Practice Coordinator
$85,000–$85,000 year
HybridChicago, Illinois, United States
Job Summary
Prepare and edit legal documents, organize client extranet databases, and track matter deadlines while providing regular updates to attorneys. Manage calendars, coordinate meetings and conference calls, and review pre-bills for submission to the billing department. Process business expense reimbursements, vendor payments, and travel arrangements, and assist with attorney time entry and client billing. Maintain physical and electronic files, conduct conflict checks, and prepare engagement letters. Support the preparation of client proposal materials and PowerPoint presentations, and provide backup assistance for overflow work as requested. This role requires office presence at least three days per week pursuant to the firm's hybrid work policy, with overtime and schedule flexibility required from time to time. The full-time base annual salary in the Chicago market ranges between $85,000 and $110,000.
Required Qualifications
- Associate's or Bachelor's degree
- Minimum of 5 years' experience performing legal administrative duties in a law firm or professional service organization
- Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
- Skilled in the Microsoft Office suite
- Demonstrated ability to work independently or collaboratively
- Strong ability to learn and adapt to new software quickly
- Excellent verbal and written communication skills
- Reliable, resourceful, organized, and detail-oriented
- Presence in the office at least three days per week pursuant to the firm's hybrid work policy
- Overtime and flexibility in schedule is required from time to time
Desired Qualifications
- Associate's or Bachelor's degree preferred
- Law firm experience preferred
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