Portfolio Manager Admin Assistant

Job Summary

Required Qualifications

• •High school diploma or general education degree (GED)
• •Three years working as a Administrative Assistant
• •One year of administrative assistant experience
• •Equivalent combination of education and experience
• •Valid Driver's License and insurance
• •Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• •Ability to write routine reports and correspondence
• •Ability to speak effectively before groups of customers or employees of an organization
• •Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• •Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs
• •Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
• •Ability to deal with problems involving several concrete variables in standardized situations
• •Ability to operate basic office equipment such as telephones, keyboards, 10 key, photocopier, and fax machine
• •Must be outcome-oriented and consistently meet deadlines assigned
• •Must have excellent time management skills
• •Must have the ability to work in a fast paced environment with strong attention to detail and juggle multiple responsibilities with superb accuracy
• •Must have strong administrative skills
• •Must have a strong sense of urgency and problem solving skills
• •Must have excellent organizational skills
• •Must be highly skilled in Microsoft Suite
• •Must have exceptional customer service skills, over the phone and in person, with our customers and internal departments
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to perform each essential duty satisfactorily
• •Must be able to work in a fast paced environment with strong attention to detail
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be detailed oriented
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must have excellent customer service skills
• •Must be a strong communicator
• •Must be able to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must have strong administrative skills
• •Must have a strong sense of urgency and problem-solving skills
• •Must have excellent customer service skills
• •Must be outcome-oriented
• •Must be a strong communicator
• •Must be able to consistently meet deadlines assigned
• •Must have excellent time management skills
• •Must have the ability to work in a fast paced environment with strong attention to detail and juggle multiple responsibilities with superb accuracy
• •Must have excellent organizational skills
• •Must be able to manage multiple projects and inquiries efficiently
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams
• •Must be able to assist in gathering relevant information from site staff
• •Must be able to assist the Portfolio Manager in preparing for various meetings, presentations and reports
• •Must be able to communicate details about follow-up tasks to site staff, and internal business partners etc. in a timely and professional manner
• •Must be able to ensure successful daily flow of correspondence as outlined by the Sr. Portfolio Manager
• •Must be able to manage high-volume inbound and outbound communications across multiple channels, ensuring timely responses, clear documentation, and appropriate follow-up
• •Must be able to communicate and collaborate across multiple departments and teams
• •Must be able to understand rental agreement and residency policies and be able to explain them to others
• •Must be able to analyze data, preparing and formatting information and using all available resources for effective resolution
• •Must be able to prepare for internal and /or external distribution as requested
• •Must be able to write letters and memos
• •Must be able to compile data for reports
• •Must be able to create presentations
• •Must be able to transcribe
• •Must be able to take meeting notes
• •Must be able to follow Oregon and Washington Landlord Tenant and Fair Housing laws
• •Must be able to perform other duties as assigned by supervisor
• •Must be able to exhibit excellent verbal and written communication skills
• •Must exhibit resiliency in the face of difficulty
• •Must have strong initiative
• •Must have professional demeanor
• •Must have leadership abilities
• •Must have regular attendance
• •Must be based in our corporate office
• •Must be able to demonstrate the ability to quickly establish trust and rapport with prospective residents through professional, responsive communication via phone, email, and in-person interactions
• •Must be able to provide customer service to current and former tenants, applicants, and public, through professional and direct communication by utilizing management tools and data
• •Must be able to promote harmonious relations among tenants, employees, owners, and the local community
• •Must be able to manage and monitor numerous projects at one time in a variety of work stages
• •Must be able to provide administrative support in completing required reports for multiple agencies, owners and support teams