PMO Administrator
On-siteJohannesburg, Gauteng, South Africa
Job Summary
Process, maintain, and file all project documentation while managing document control software to ensure only the latest versions are available to the PMO team. Coordinate report collation, produce summary packs, and maintain risk, action, issue, change, and dependency registers. Distribute information to stakeholders, oversee portfolio report creation, and present project status, health, resource availability, and performance metrics to leadership. Develop and update resource allocation plans, monitor project risks, and implement response strategies. Manage administrative services including workshop setup, meeting minutes, travel arrangements, and invoice processing. Maintain systems for recording costs, timesheets, and purchases.
Required Qualifications
- Bachelor's Degree in IT related fields
- 3-5 years' experience in IT related field
- 5+ years' experience in program / project management
- Prior experience with MS project, and other project management portfolio e.g. Microsoft dynamics, Power PPM or similar
- Proficiency in project management methodology, tools, and templates (includes project planning, schedule development, scope management and cost management)
- Knowledge and use of industry-standard management methods, tools and techniques, budget templates, communication plans, status update reports, etc
- Formidable team working skills across matrixed client, supplier, and geographically dispersed virtual teams
- Instrumental in the use of IT methodologies, processes, and standards for project management (e.g., MS Project Server)
- Experience in delivery that includes the use of external supplier and offshore resources
- Able to work independently
- Maintains a productive climate and confidently motivates, mobilizes, and coaches employees to meet high performance standards and goals
- Formulates effective strategies consistent with the business and competitive strategies, examines policy issues and strategic planning with a long-term perspective, determines objectives, sets priorities, and anticipates potential threats or opportunities
- Oversees, guides, and evaluates activities of full team
- Management skills to manage more than one large program and complex projects simultaneously
- Effective communication and interpersonal skills (including difficult negotiation)
- Excellent written and verbal communication skills - must be able to communicate fluently in English both verbally and in writing
- Demonstrating the level of maturity to manage and lead by example and communicate effectively with business executives (often VP and SVP)
- Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations
- Understands, embraces, and integrates company corporate values into everyday duties and responsibilities
- Identifies and responds to current and future needs by providing excellent service to internal and external customers
- Promotes a safe work environment for co-workers and customers
- Resourceful collaborator that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization
Desired Qualifications
- Certifications preferred but not required (PMI/CAPM or PMP, PRINCE2)
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