Plant Admin Assistant
On-siteTipton, Indiana, United States
Job Summary
Coordinate administrative support by greeting visitors, managing incoming and outgoing mail, and handling special projects. Answer telephone calls, take messages, and arrange travel plans while processing expense reports and coordinating meetings. Prepare documents, generate weekly and monthly reports, and create presentations using Word, Excel, and PowerPoint. Manage purchasing responsibilities by creating and receiving purchase orders in SAP, extract data from SAP for financial tasks, and review invoices. Ensure consistency in time and attendance records and follow safety procedures. Maintain confidentiality of employee records and perform other duties as assigned in an office and plant environment.
Required Qualifications
- High School Diploma and/or equivalent work experience
- Ability to coordinate diverse administrative tasks requiring exceptional organizational skills
- Ability to maintain confidentiality of employee records
- Ability to produce accurate Word processing, Excel spreadsheet and PowerPoint presentation documents that are professional in appearance
- Ability to communicate clearly and effectively with individuals at all levels of the organization and external vendors and customers
- Must be capable of learning how to extract data from SAP
- Must be capable of coordinating the set-up of new vendors into SAP
- Must be capable of creating purchase orders (PO's) in SAP
- Must be capable of receiving against P.O.'s in SAP
- Financial acumen on reviewing financial data/invoices
- Physical agility to perform continuous lifting up to 15 pounds
- Physical ability to bend, squat, push, pull, stretch/reach, use hands or fingers, talk, hear, feel objects, tools, controls and stand/walk on concrete flooring
- Physical ability to stand/walk for the duration of work hours
- Physical ability to hear, feel objects, tools, controls
Desired Qualifications
- 1-3 years of experience in related field
- Financial acumen
- SAP/Time and attendance system experience
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