Personal / Executive Assistant to the CEO & Founder
On-siteMadrid, Madrid, Spain
Job Summary
Own and protect the CEO's daily schedule by triaging competing demands and coordinating meetings across Madrid, Miami, and Yerevan time zones. Plan complex international travel including flights, hotels, ground transport, and door-to-door itineraries while managing visas, documents, and loyalty programs. Support personal logistics, household matters, and event coordination for dinners, offsites, and conferences while liaising with vendors and hosts. Maintain absolute discretion over confidential personal and business information, including finances, family matters, and sensitive documents. Manage expenses, reimbursements, and contact details while remaining adaptable to evening or weekend work for time-sensitive matters.
Required Qualifications
- Fluency in Spanish, as well as English (spoken and written); both are essential.
- Based in Madrid (or willing to relocate) and able to work in person with the CEO.
- 3–5+ years as a Personal Assistant, Executive Assistant, or in a comparable high-support role, ideally to a founder, C-level executive, or high-net-worth individual.
- Exceptional organization and attention to detail; you keep many balls in the air and drop none.
- Proactive and anticipatory; you solve problems before they land on the CEO's desk.
- Outstanding discretion and trustworthiness with sensitive personal and business matters.
- Calm under pressure with fast, sound judgment in a fast-paced and varied environment.
- Strong tech fluency; comfortable with calendars, travel tools, messaging apps, and AI tools (the CEO is deeply hands-on with AI; a genuine curiosity for AI tools is a big plus).
- Flexibility to work to the rhythm of the role: happy to flex into some evenings or weekends around events, and time-sensitive matters, and to enjoy the same flexibility when things are quieter.
- Openness to travel occasionally when required.
- Impeccable communication and a warm, professional, service-minded presence.
- Caring and emotionally intelligent, genuinely invested in the wellbeing of the CEO and his family, attentive to the small details that make people feel looked after.
Desired Qualifications
- A third language (Armenian, Russian).
- Familiarity with the tech / startup world.
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