Personal Assistant to the Chairwoman - ING489
RemoteSpain
Job Summary
Manage the Chairwoman's calendar across all Group companies, coordinating priorities, meetings, and travel while acting as the primary liaison to Chiefs and managers. Prepare board packs, draft correspondence, and attend meetings to take minutes and ensure timely closure of action items. Track KPIs, conduct research for decision support, and represent the Chairwoman professionally with internal teams, external partners, and VIP guests. Maintain strict confidentiality on sensitive business and personal matters while supporting domestic and international travel logistics. The role requires flexibility for travel across Jordan, Cyprus, UAE, and Spain, with working hours from 08:00 to 17:00 Monday to Friday. Candidates must possess strong organizational skills, emotional intelligence, and proficiency in Microsoft Office and AI tools to thrive in this high-impact executive support position.
Required Qualifications
- Bachelor's degree in Business Administration or a related field
- Minimum 5+ years' experience as a Personal to C-level executives, business owners, or high-profile individuals
- Proven experience supporting both the business and personal/private affairs of senior executives or HNW individuals
- Excellent level of written and spoken English
- Exceptionally presentable, well groomed, and polished in appearance and demeanour
- High intelligence and strong critical thinking
- Outstanding emotional intelligence, discretion, and sound judgment
- Exceptional organizational skills
- Strong stakeholder management skills
- Advanced proficiency in Microsoft Office & AI Tools
- Flexibility and availability to accommodate the Chairwoman's schedule, including outside standard working hours when required
- Valid driving license
- Willingness to travel locally and internationally as needed
Desired Qualifications
- Arabic / Spanish or additional languages
- Experience supporting multiple entities or a group of companies
- Experience supporting the Chairwoman's schedule, including outside standard working hours when required
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