Personal Assistant to CEO
On-siteSankt Gallen, Saint Gallen, Switzerland
Job Summary
Manage international business licenses, invoice settlements, and loan portfolios while coordinating with banks, lawyers, and tax authorities. Draft correspondence, process physical mail, and oversee facility management for offices and residential properties in Switzerland. Organize multi-day board meetings, manage travel logistics, and handle notarization for contract signings. Greet clients at events and serve as the primary liaison between the CEO, investors, regulators, and external stakeholders. Control action items, deadlines, and the signing process for critical agreements. Ensure timely payments and maintain confidentiality across highly complex financial and legal matters. Based in St. Gallen, Switzerland, this role requires full proficiency in English and German.
Required Qualifications
- Full professional proficiency in both English and German
- Ability to confidently draft correspondence, communicate with stakeholders, and represent the CEO in both languages
- Significant experience supporting a CEO, founder, board member, or senior executive within a complex, international environment
- Proven ability to build trusted relationships and communicate effectively with board members, investors, regulators, external advisers, banks, legal counsel, and senior business leaders
- Experience coordinating contracts, notarisation processes, regulatory documentation, business licences, corporate records, and governance-related activities
- Experience managing invoices, payment processes, cash flow tracking, investment-related administration, and coordination with finance, tax, and accounting professionals
- A valid driving licence
- Demonstrated ability to handle highly confidential business, financial, legal, and personal matters with professionalism, sound judgement, and absolute confidentiality
- Candidates must be based in, or willing to relocate to, the St. Gallen region
- Regular in-person support to the CEO
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