Personal Assistant
On-siteAustin, Texas, United States
Job Summary
Schedule meetings, manage calendars, and send reminders for senior management. Coordinate events, speaking engagements, and travel arrangements including flights, accommodation, and ground transportation. Handle internal and external communications, answer calls and emails, and take comprehensive notes at meetings. Input data into systems, maintain databases, and draft correspondence such as emails and letters. Arrange appointments, manage facilities for scheduled events, and prepare refreshments if necessary. Scan, make copies, fax papers, and order office supplies while managing mail and courier services. Run errands as requested and ensure convenient travel arrangements comply with company policies.
Required Qualifications
- High School Diploma
- 2+ years experience of administrative or secretarial work
- Strong experience in creating documents utilizing business applications such as Excel, Word, and Powerpoint
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
- Proficient note-taking, typing, recordkeeping, and organizing skills
- Excellent communication skills
- Strong interpersonal skills
- Able to correspond professionally
- Proactive approach to problem-solving
- Strong time-management skills
Desired Qualifications
- 1+ years of PA experience would be a plus
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