Personal Assistance and Business Support (Japanese Speaking)
On-siteLondon, England, United Kingdom
Job Summary
Manage executive diaries, coordinate meetings, and prepare materials for department heads in Global Markets. Oversee business artifacts including org charts, distribution lists, and expense filings while handling incoming calls and managing external visitors. Arrange travel for team members within the business unit and monitor business continuity plans. Handle onboarding and offboarding tasks, including equipment setup and profile management in approval systems. Requires extensive experience in similar functions, fluency in English and Japanese, and proficiency in Microsoft Office. Full-time role based in London with salary commensurate with experience.
Required Qualifications
- Extensive working experience in similar function
- English language skills (spoken and written)
- Japanese language skills (spoken and written)
- Excellent organisational skills
- Excellent verbal and written communication skills
- Sound administration and prioritisation skills
- Ability to multi-task effectively
- Ability to work on own initiative with minimum supervision
- Ability to use own judgment
- Proactive attitude
- Effective team player with well-developed interpersonal skills
- Enthusiasm
- Ability to be assertive
- Good awareness of confidentiality
- Organized and detail-oriented
- Flexibility to be productive and comfortable in a number of different situations and environments
- Proficiency in Microsoft Office products
- Ability to work on own and prioritise without direction
- Flexible, positive and tenacious attitude
- Ability to build credible relationships at all levels
- Accurate with excellent attention to detail
- Results driven, with a strong sense of accountability
- Proactive, motivated approach
- Ability to operate with urgency and priorities work accordingly
- Strong decision-making skills
- Ability to demonstrate sound judgement
- Structured and logical approach to work
- Creative and innovative approach to work
- Excellent interpersonal skills
- Ability to manage large workloads and tight deadlines
- Calm approach, with the ability to perform well in a pressurized environment
- Strong numerical skills
- Excellent Microsoft Office skills
- Ability to use AI tools
- A level or equivalent work experience
- Degree level education
Desired Qualifications
- Proven experience of working in financial industry
- Proven experience of working in Global markets
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