People Operations Specialist
HybridWarsaw, Mazovia, Poland
Job Summary
Own the contractor lifecycle end-to-end, from onboarding to offboarding, serving as the primary point of contact for all contractor matters. Manage the full payment process, including gathering data, verifying rates against signed contracts, calculating variable pay, and preparing monthly payroll files for accurate, on-time payout. Double-check all payment details before submission to Finance, resolve discrepancies between expected and actual amounts, and maintain organized records of rates, terms, and payment history to ensure audit readiness. Support broader payroll processes, build financial visibility through regular reports and dashboards, and assist with forecasting contractor costs. Work in a hybrid environment within a growing billion-dollar travel management company expanding offices in San Francisco, Amsterdam, Warsaw, and Mexico City.
Required Qualifications
- 1+ years of experience in a role that required accuracy, structure, and attention to detail — for example in sales operations, customer service, people/HR operations, finance, or general operations
- Comfortable working with numbers, spreadsheets, or structured data day-to-day
- Solid Excel / Google Sheets skills (formulas, basic data checks — we're happy to help you build on this further)
- Used to juggling multiple tasks and deadlines at once
- Naturally detail-oriented — you notice when something doesn't add up
- Comfortable working in a structured, process-driven environment
- Fluent English (written and spoken)
Desired Qualifications
- Experience with payroll, compensation, or financial operations
- Experience working with contracts, invoices, or formal documentation
- Experience with contractor or freelance-based work models
- Familiarity with Polish payroll or EU contractor setups
- Experience with variable compensation models (bonuses, commissions)
- Experience working with external payroll providers
- Basic understanding of accounting or financial reconciliation
- Experience building reports or dashboards
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