People Operations Specialist
$72,000–$75,000 year
On-site · Costa Mesa, California, United States
Job Summary
The People Operations Specialist owns and administers defined People & Culture operations for Agile Occupational Medicine, including leave of absence administration, onboarding program administration, workers' compensation coordination and administration, HR compliance workflows, employee records governance, HR inbox triage, training and program logistics, SharePoint/HR process maintenance, and process streamlining support. The role independently manages recurring HR workflows, maintains case and program records, and drives follow-through across HR programs, partnering with the People & Culture Manager on complex matters. Responsibilities span LOA administration, provider onboarding, offboarding logistics, HR compliance and records governance, workers' compensation coordination, HR systems/SharePoint enhancements, AI-enabled process improvements, and program administration for training, wellness, and recognition. The position requires strong written communication, discretion with confidential information, multi-location coordination, and a focus on process improvement within California and multi-state HR contexts.
Required Qualifications
- 3–4 years of HR administrative, HR operations, coordinator, specialist, or comparable People Operations experience required; 5+ years preferred
- Hands-on experience administering leave of absence, onboarding, workers' compensation, employee records, compliance tracking, or HR operations workflows required
- Experience leveraging approved AI tools to improve HR processes, draft routine communications, build checklists/templates, summarize workflow information, or support operational efficiency strongly preferred
- Working knowledge of FMLA, CFRA, PDL, ADA/FEHA accommodation concepts, workers' compensation coordination, return-to-work processes, and California employee records requirements required; multi-state HR compliance experience preferred
- Experience with SharePoint and Microsoft Office 365 required; familiarity with Paylocity or comparable HRIS strongly preferred
- Proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, and SharePoint
- Bachelor's degree preferred; equivalent experience considered
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