PBG ECLC ADMINISTRATIVE ASSIST
$37,440–$45,760 year
On-sitePalm Beach Gardens, Florida, United States
Job Summary
Greet parents and guests at the school lobby, ensuring children are signed in and out per authorization forms while managing incoming calls, scheduling tours, and collecting inquiry information. Handle administrative tasks including creating forms, updating databases, processing payments within 24 hours, and maintaining enrollment, attendance, and medical records. Coordinate with the Director of Early Learning for VPK documentation, health department compliance, and monthly emergency drills, while assisting teachers during absences. Work 40 hours Monday through Friday with occasional evening or weekend shifts as directed.
Required Qualifications
- High school diploma or equivalent
- Minimum five years' experience in an office or administrative school setting
- Must demonstrate the ability to multi-task and provide crisis management
- Excellent communication skills, both orally and written
- organizational skills
- planning skills
- attention to detail
- interpersonal skills
- Ability to listen and understand information and ideas presented
- proficiency in use of standard office equipment, computer programs and have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
- Demonstrated ability to effectively interact with management, co-workers, vendors, and clients in a manner which encourages harmonious working relationships, enhances the image and reputation of the agency and promotes positive client/agency relations
- high level of interpersonal skills to handle sensitive and confidential situations
- poise
- tact
- diplomacy
- Ability and willingness to participate in ongoing professional development activities
- Must be able to work independently and follow through on assigned tasks
- Ability to work collaboratively with entire agency staff members to form a positive, supportive team atmosphere, and maintain courteous and professional working relationships with members, vendors and outside contacts of agency
- Ability to exert moderate physical efforts which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weights (up to 75lbs)
- bending
- stooping
- stretching
- squatting
- sitting
- visual and auditory ability to keep track of multiple children and to identify and respond to environmental and other hazards related to preschool, camp and aftercare activities
- Must work the days and hours to perform all assigned responsibilities and tasks and be punctual and timely in meeting all performance requirements, including but not limited to, attendance standards and work deadlines
Desired Qualifications
- Ability and willingness to participate in ongoing professional development activities in order to keep current on new developments in the field and to enhance skills already maintained
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