Payroll Supervisor
On-siteKansas City, Missouri, United States
Job Summary
Supervise weekly payroll processing for all employees, ensuring accurate and timely payment of wages. Direct and support payroll staff through leadership, coaching, training, and performance management. Review payroll for accuracy, including overtime, shift differentials, holiday pay, incentive compensation, and leave balances. Ensure compliance with the Fair Labor Standards Act, Family and Medical Leave Act, IRS regulations, and all applicable federal and state payroll requirements. Administer payroll tax reporting, garnishments, benefit deductions, and 401k retirement contributions. Reconcile payroll registers, liability accounts, and general ledger accounts. Coordinate activities for new hires, promotions, transfers, and separations. Provide training on payroll policies and timekeeping procedures. Monitor the timekeeping system to identify and resolve discrepancies. Prepare payroll reports and labor analyses for leadership and audits. Maintain records in accordance with retention requirements. Assist with annual activities including W-2 preparation and external audits. Identify process improvements through automation and standardization. Serve as the primary resource for employees, managers, and external agencies.
Required Qualifications
- Minimum of five (5) years of progressively responsible payroll experience, including processing high-volume payroll
- Experience processing payroll for a complex hourly workforce
- Strong knowledge of payroll administration, wage and hour laws, payroll taxes, garnishments, benefit deductions, and leave administration
- Experience administering payroll for employees with overtime, shift differentials, holiday pay, incentive compensation, and other variable pay components
- Strong analytical, organizational, problem-solving, and customer service skills
- High degree of accuracy, confidentiality, and attention to detail
- Proficiency with Microsoft Excel and payroll/timekeeping/HRIS software
- Excellent verbal and written communication skills
- High School Diploma or Equivalent
- Valid driver's license and reliable transportation
- Must receive seasonal flu vaccination
Desired Qualifications
- Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field
- Supervisory or team leadership experience or demonstrated leadership responsibilities in payroll operations
- Certified Payroll Professional (CPP) designation
- Experience with Workforce, Proliant, UKG, ADP, Workday, Dayforce, Paycom, or similar Human Capital Management systems
- Experience with Sage Intacct or integrated payroll accounting systems
- Experience supporting payroll and 401k audits and financial reconciliations
- Experience within healthcare, behavioral health, human services, or other 24/7 operational environments
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