Payroll Specialist (USA)
RemoteUnited States or New York City, New York, United States
Job Summary
Run payroll in OrangeHRM, including regular and off-cycle pay runs, new-hire setup, terminations, retro adjustments, and corrections. Maintain and audit employee records for compensation changes, PTO balances, benefits deductions, garnishments, and direct-deposit details while reconciling each pay run to resolve discrepancies. Keep the team compliant by managing federal and multi-state withholding, FLSA overtime, quarterly 941 filings, and year-end W-2 and 1099 reporting. Document payroll processes to establish a clear playbook and define internal quality standards for acceptable tolerances versus material errors. Review work for accuracy, flag issues with root cause analysis, and ensure all filings are timely. This part-time contract offers flexible hours and direct exposure to how a fast-moving AI company runs its operations.
Required Qualifications
- 3+ years of hands-on US payroll experience
- payroll you personally ran within the last 12-18 months
- Working knowledge of a payroll or HRIS system such as ADP, Gusto, Paychex, QuickBooks Payroll, Dayforce, or Workday
- Solid grasp of US payroll compliance
- Strong attention to detail
- ability to explain why you take each step
- Comfortable working independently in a remote team
- ability to walk others through your process on screen shares
- Reliable computer
- quiet workspace
- NDA required
Desired Qualifications
- OrangeHRM experience
- FPC or CPP certification (PayrollOrg)
- Multi-state experience, especially states with local taxes such as PA, OH, and NY
- Experience setting up payroll processes at a startup or small company
- Payroll implementation, audit, or training experience
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