Payroll Specialist — Spain & Portugal
HybridMadrid, Madrid, Spain
Job Summary
Run the full monthly payroll cycle for 280+ employees across Spain and Portugal, managing social and tax declarations including SS RED, IRPF, and IRS withholding. Maintain and update payroll data in Ekon and Primavera while coordinating with HR on hires, exits, and contract changes. Interface with HiBob for payroll input data and handle employee queries, ensuring compliance with local labour laws and reporting monthly to Finance. Document processes to support audit readiness. Take over from the current provider following a structured handover in September and October 2026, achieving full autonomy by November 1, 2026. This founding role offers permanent employment with a hybrid schedule of three days per week in the Madrid office.
Required Qualifications
- 5+ years of hands-on payroll experience in Spain and/or Portugal
- Deep knowledge of Spanish payroll compliance: Social Security (SS RED), IRPF, collective agreements
- Knowledge of Portuguese payroll obligations: Social Security, IRS withholding
- Experience with a payroll ERP (Ekon, Primavera, or equivalent)
- English proficiency (mandatory — team working language)
- Spanish and/or Portuguese at professional level
Desired Qualifications
- Experience in a carve-out, TUPE transfer, or entity integration context
- Familiarity with HiBob or a similar HRIS
- Experience with payroll system migrations
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