Payroll Specialist
$70,000–$75,000 year
HybridChicago, Illinois, United States
Job Summary
Execute, analyze, and reconcile the full-cycle, bi-weekly automated batch payroll for US employees using ADP Enterprise Payroll. Maintain operational readiness to audit and process Canadian payroll via ADP Workforce Now as a critical backup. Analyze and execute standard and non-standard transactions, including manual check calculations, paycheck reversals, and tracking direct deposit bank rejections. Import large data sets and perform rigorous audits on timecards, employee demographics, and complex earnings/deductions statements to ensure 100% accuracy. Research regulatory payroll questions and stay updated on US and Canadian compliance updates to ensure system configuration accuracy. Identify, investigate, and resolve variances regarding payroll wages, taxes, and benefit deductions before final submission. Design, generate, and analyze ad-hoc and standard payroll reports to support budgeting, compliance reporting, and internal stakeholders.
Required Qualifications
- 3+ years of experience in a payroll analysis, auditing, or processing role handling US payroll with exposure to Canadian payroll
- Proficiency with US ADP Enterprise Payroll and Canada ADP Workforce Now
- Solid understanding of US labor laws, tax setups, and statutory withholdings
- Foundational understanding of Canadian compliance
- FPC/CPP (Certified Payroll Professional) in the US, or PCP/PLP (Payroll Compliance Professional) in Canada
- Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, formulas, data macros) and standard MS Office applications
- Uncompromising attention to detail
- Strong problem-solving capabilities
- Organizational accountability
- Excellent collaborative communication skills
- Ability to work autonomously
- Ability to audit data independently
- Ability to manage tasks effectively in a remote environment
- Flexibility to work overtime as required to meet strict payroll reporting and processing deadlines
- Bachelor's Degree
- 3+ years of experience in a payroll analysis, auditing, or processing role handling
- Legal authorization to work in the U.S. indefinitely
Desired Qualifications
- Experience leveraging AI tools to optimize payroll workflows, automate routine data checks, or analyze large datasets
- FPC/CPP (Certified Payroll Professional) in the US
- PCP/PLP (Payroll Compliance Professional) in Canada
- Experience leveraging AI tools to optimize payroll workflows, automate routine data checks, or analyze large datasets is highly desirable
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