Payroll Specialist
On-siteVandalia, Illinois, United States
Job Summary
Support full-cycle weekly payroll processing for union and non-union field employees across multiple states, including reviewing, auditing, and processing employee timecards to correct discrepancies. Complete monthly union reporting while maintaining compliance with due states and remittance requirements, and set up employee insurance deductions and other payroll-related deductions as needed. Maintain and update union rates, classifications, deductions, and out-of-state payroll requirements, researching new state setups and project locations. Assist employees with payroll questions and corrections, and support certified payroll reporting and prevailing wage compliance. Partner with HR, Payroll, Operations, and Accounting to ensure accurate employee setup, classifications, and cost tracking for active construction operations and large field workforces.
Required Qualifications
- Minimum of 2 years payroll experience
- Multi-state payroll experience
- High attention to detail with strong organizational, problem-solving, and follow-through skills
- Ability to manage multiple deadlines across payroll cycles, union reporting, jurisdictional requirements, and audits
- Understanding of payroll deadlines, compliance obligations, and reporting requirements
- Strong communication skills
Desired Qualifications
- Construction payroll experience
- Experience with union reporting, certified payroll, and prevailing wage reporting
- Experience with construction payroll systems such as ADP, HeavyJob, or similar platforms
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