Payroll Specialist, Finance, Full-Time, Days
$69,368–$104,042 year
On-siteSan Rafael, California, United States
Job Summary
Process biweekly payroll, including preparing, auditing, and reconciling employee action reports and turnaround documents for new hires, status changes, and terminations. Interpret union contracts, federal and state wage laws, and special pay codes to calculate accurate hours for PTO, vacation, sick leave, and jury duty. Generate departmental budget reports, analyze overtime allocations, and integrate state disability and workers' compensation monies into employee paychecks. Maintain employee files, resolve discrepancies with Human Resources, and provide accurate payroll information to internal and external agencies such as the IRS and Franchise Tax Board.
Required Qualifications
- Bachelor's Degree in Accounting or related field
- Minimum 2 years' experience in payroll processing, human resources, and/or accounting in a large organization (1,000 employees)
- Demonstrated ability to routinely process, analyze, interpret, communicate, and apply complicated hospital/human resources policies and procedures, union contracts, and federal and state wage and order laws
- Demonstrated knowledge of payroll, accounting, taxation, and benefit accounting, including ERISA, California Wage Orders, California Labor Code, Fair Labor Standards Act, State Disability Insurance, and Workers' Compensation regulations
- Demonstrated ability and experience in problem solving, analytical skills, auditing abilities, conflict resolution, and the ability to maintain a professional manner when dealing with angry or frustrated customers
- Demonstrated strong customer service skills and a proven track record of excellent customer service results
- Demonstrated ability to communicate effectively, both verbally and in writing, and to assimilate and understand information, making sound decisions/resolutions in a manner consistent with hospital policies and procedures
- Demonstrated ability to maintain the highest level of confidentiality of employee and payroll information, including the maintenance of employee data and files
- Demonstrated knowledge of computer software that supports the payroll processes and timekeeping
- Demonstrated ability to handle high-volume work in an ever-changing environment, yet consistently maintain deadlines
- Demonstrated ability to rapidly learn and perform tasks related to department regulations/policies, functions, procedures, and processes
- Ability to research files and systems to prepare statistical reports and analyses
- Access to protected health information (demographics, date of service, insurance/billing, medical record summary information, and all other information contained in patient records)
- Measles, mumps, varicella, and annual influenza immunizations
- COVID-19 vaccination/booster
Desired Qualifications
- Certified Payroll Professional
- Workday experience
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