Payroll & HR Assistant
$49,100–$53,900 year
On-siteLancaster, Ohio, United States
Job Summary
Collect, review, audit, and enter employee timecards and payroll information by established deadlines, ensuring accurate processing of regular hours, overtime, bonuses, and deductions. Administer prevailing-wage and certified-payroll requirements for construction projects by verifying labor classifications, wage determinations, and project rates while preparing certified-payroll reports. Coordinate new-hire onboarding, I-9 documentation, and benefit enrollment, maintaining confidential personnel files and updating employee information in HR systems. Resolve payroll discrepancies and process status changes for promotions, transfers, and leaves of absence.
Required Qualifications
- Prior experience processing prevailing-wage and certified payroll in a construction environment
- Practical knowledge of prevailing-wage requirements, wage determinations, labor classifications, fringe benefits, and certified-payroll reporting
- Payroll-processing experience involving employee time, overtime, deductions, taxes, benefit contributions, and payroll adjustments
- Experience reviewing labor distributions and job-cost coding for construction projects
- Strong numerical accuracy, attention to detail, organization, and follow-through
- Ability to identify payroll discrepancies and resolve them before processing deadlines
- Ability to manage recurring deadlines and multiple priorities without sacrificing accuracy
- Proficiency with Microsoft Outlook, Word, and Excel, including data entry, sorting, filtering, and basic formulas
- Ability to handle payroll, personnel, medical, benefits, and other confidential information appropriately
- Strong written and verbal communication skills
- High school diploma or equivalent
- Ability to work onsite in Lancaster, Ohio, Monday through Friday
Desired Qualifications
- Experience using Vista by Viewpoint for construction payroll, accounting, HR, or job-cost administration
- Experience processing payroll for an electrical contractor or another commercial or industrial construction employer
- Experience with multi-state payroll, union payroll, apprenticeship programs, or multiple labor classifications
- Experience reconciling payroll transactions, deductions, taxes, benefit contributions, and general-ledger accounts
- Associate degree or additional coursework in payroll, accounting, human resources, business administration, or a related field
- Experience with payroll, HRIS, timekeeping, accounting, or job-cost software
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