Payroll & Expenses Specialist
RemoteRomania
RomaniaRemoteFull TimeTransportation SoftwareMedium
Full TimeMediumTransportation Software
Job Summary
Apply payroll changes to platforms for Employer of Record approval across UK, USA, and Romania jurisdictions. Act as primary payroll cover, prepare pension files, manage AXA benefits, and handle P11D forms and PAYE data collection. Oversee expense processing on Expensify, Navan, and EOR platforms, monitor policy allowances, input project codes, and manage VAT coding. Resolve employee queries regarding payroll and expenses, collate tax documentation for international compliance, and support auditors with data. Generate Navan utilization reports and prepare weekly supplier payment runs. Work fully remotely in Romania with full-time hours.
Required Qualifications
- A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds
- Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software
- working comfort in Excel or Google Sheets
- Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation
- Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output rather than accepting it at face value
- Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity
- This role is available in a fully remote model for candidates based in Romania
Desired Qualifications
- Direct hands-on payroll processing experience
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