Payroll Associate (B2B SaaS)
$72,800–$83,200 year
Remote
Job Summary
Own and manage flawless end-to-end payroll processing for Prompt and all subsidiaries, including regular and off-cycle runs with 100% accuracy. Actively handle multi-state payroll registrations and tax compliance across federal, state, and local jurisdictions while serving as the primary administrator for the Rippling payroll system. Input, audit, and maintain precise employee data including hours, deductions, and tax withholdings, then monitor the payroll inbox to troubleshoot and resolve employee inquiries regarding paychecks and direct deposits. Generate standard and ad-hoc reports to support accounting reconciliation and leadership reviews while securely organizing confidential payroll records in strict compliance with retention laws. Work approximately 20 hours per week in a remote environment.
Required Qualifications
- 5+ years of dedicated, end-to-end payroll processing experience
- Deep, proven expertise in managing multi-state payroll
- Deep, proven expertise in payroll tax compliance
- Deep, proven expertise in entity registrations across multiple jurisdictions
- Advanced, hands-on administrative proficiency with modern payroll software
- Experience operating as the sole or primary payroll owner for an organization and its subsidiaries
- Exceptional organizational skills with the absolute ability to manage multiple tasks
- Ability to prioritize effectively
- Ability to meet strict payroll deadlines
- Comfortable managing and navigating payroll software systems and tools
- Strong Google Sheets skills for data reporting and analysis
- Excellent written and verbal communication skills
- Ability to interact professionally and discreetly with employees at all levels of the organization
- A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently
- A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity
- Thrives in a fast-paced, dynamic environment
- Open to taking on new administrative challenges and responsibilities
- A team player who works effectively across internal departments and alongside external vendors
- Must be available for part-time, approximately 20 hours per week
- Must be able to lift 50 lbs
Desired Qualifications
- 7+ years strongly preferred
- Strong preference for Rippling
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