Payroll and Administrative Coordinator
$55,000–$65,000 year
On-site · Brantford, Ontario, Canada
Job Summary
Payroll and Administrative Coordinator responsible for accurate payroll processing, meticulous record-keeping, and providing administrative support within a Canadian office. Duties include ensuring compliance with provincial and federal payroll regulations, monitoring timekeeping, handling payroll inquiries, maintaining confidential employee data, updating records, preparing ROEs and year-end T4/T4A reporting, and assisting with HR/finance-related documentation and reporting. The role is office-based in Brantford, Ontario, with standard business hours and occasional Saturday payroll processing during peak periods. Proficiency with Mac Numbers and knowledge of CRA and Canadian payroll legislation are required, along with strong organizational, confidentiality, and communication skills.
Required Qualifications
- High school diploma or equivalent; additional education or certification in payroll or administration is a plus
- 3+ years of experience in a payroll and administrative assistant or similar role
- Experience processing end-to-end payroll, including resolving payroll and timekeeping discrepancies
- Familiarity with payroll software and systems
- Proficiency with Mac-based applications, particularly Numbers
- Strong knowledge of provincial and federal payroll legislation
- Knowledge of Canadian payroll compliance, including CRA payroll deductions and remittances
- Experience preparing Records of Employment (ROEs) and T4/T4A year-end reporting
- English proficiency
- Ability to handle information with strict confidentiality
- Excellent organizational and time-management skills, able to handle multiple tasks concurrently
- High level of accuracy and attention to detail
- Strong communication and interpersonal skills
- Legally authorized to work in Canada
- Availability to work a Saturday around statutory holidays during peak payroll periods
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